Swim Meets Overview

What is a Swim Meet?

Swim Meets are competitions hosted by swim clubs, Regions or the ASSA at which swimmers have the opportunity to race each other in various events.

Swim meets are a great family experience; they're a place where the whole family can spend time together. They also provide a great opportunity for swimmers to see progress from their efforts in practice, and socialize with their team mates, family and friends.

Listed below is a collection of information about various aspects of swim meets.

When and Where are Swim Meets held?

Check the ASSA MEET SCHEDULE for all meets past and present

How do I sign up for a Swim Meet?

Swimmers can enter a meet through their club and the club's coach. Please contact your club for further information on entering swim meets.

Planning, Organizing and Running A Swim Meet

The following information and proceedure will assist you in running a swim meet:

1. REVIEW ASSA MEET RULES
   When planning, organizing and running any ASSA Swim meet, you need to be familiar with the ASSA RULES AND REGULATIONS. They ouline the rules that govern all types of swim meets in the ASSA and can be an excellent source of information on elements of a meet you may not even have considered!
   
   
2. ADD YOUR MEET TO THE ASSA MEET SCHEDULE
   Once you are familiar with the ASSA Rules and Regulations you need to pick a meet date. To do this you can check the existing ASSA Meet Schedule to find a free weekend, pick a date and then have it approved by one of your Region Representatives. Once this is done you should ADD YOUR MEET TO THE ASSA MEET SCHEDULE. Be sure that you have confirmed your pool booking for this date!
   
   
3. ADD and/or EDIT YOU MEET DETAILS
   You can now ADD and/or EDIT YOUR MEET DETAILS IN THE MEET ADMINISTRATION AREA. This can be done immediatly foolowing step 2, or at a later date. This area will allow you to define all the details of your meet, like who your referee will be, which events you will host, when your entry deadline is and how you will score you meet. You can go back in and edit your meet as much as you like up until you request a sanction number.
   
   
4. SANCTION YOUR MEET
   In order for your meet to be supported by the ASSA website, for the results to be considered "Official" and for ASSA insurance to cover your meet, you must sanction it. Once you have completed entering all the details for your meet, you should request a sanction number. Once you receive a sanction number your event details will be used to create a meet pacakage on the ASSA website, the referee will be notified of your meet details and your meet will become availble on the coaches entries webpage. You can REQUEST A SANCTION NUMBER IN THE MEET ADMINISTRATION AREA.
   
   
5. FILL YOUR OFFICIALS and VOLUNTEER POSITIONS
   It is also a good idea at this time to start recruiting volunteers and officials to asisst in running your meet. You can DOWNLOAD AN OFFICIALS ROSTER FORM to make this task easier.
   
   
6. SET UP YOUR MEET COMPUTER, IMPORT ENTRIES and PRODUCE HEAT SHEETS
   Once the entry deadline for your meet passes you should set up your meet computer(s) by first DOWNLOADING THE APPRORIATE HY-TEK TEMPLATE IN THE CLUB ADMIN AREA. Once this is done and your meet is "set up" in the computer, you can DOWNLOAD THE MEET ENTRY FILES IN THE MEET ADMIN AREA and import them into your meet computer.
   For a detailed guide to the setting up and using your meet computer, check out the ASSA Hy-Tek User Guide.


7. RUN THE MEET
   On the day(s) of your meet you will need readily available copies of all the Swim Meet forms. You can DOWNLOAD THE SWIM MEET FORMS on the ASSA FORMS PAGE; descriptions of these forms and their purpose is available on this page. It is also a good idea to be familiar with and have a copy of the Swimming Canada Rulebook handy the day of the meet. You can ORDER A HARD COPY OF THE SWIMMING CANADA RULEBOOK from Swim Alberta (note: please allow for shipping time - order early!), or, DOWNLOAD A COPY OF THE SWIMMING CANADA RULEBOOK from the Swimming Canada Website.
   
   
8. COMPLETE THE MEET REPORT and UPLOAD THE RESULTS
   Once your meet is complete you will need to COMPLETE AND SUBMIT A MEET REPORT IN THE MEET ADMIN AREA; once this is complete you can then UPLOAD YOUR MEET RESULTS IN THE MEET ADMIN AREA.
   
   
9. START PLANNING FOR NEXT YEAR!